1. General information
  2. Guidelines for the Preparation of the papers:
    - Instructions.doc
  3. Guidelines for Section Chairs
  4. Guidelines for Poster Presenters
  5. Guidelines for Speakers

1. General information


Participants are expected to submit abstracts in English online or by e-mail – to the Conference Secretariat at, by 31st January, 2017. The online form for submission of abstracts is available upon Pre-registration as a participant. You will receive by e-mail a paper code for your contribution, which we kindly ask you to safely keep and to use as reference.

Abstracts will be reviewed and the final decision whether a paper will be presented orally or as a poster belongs to the International Advisory Committee. Notification of acceptance will be no later than 28th February, 2017.

Accepted authors are requested to submit on-line (see Login/Submission) or by e-mail at electronic versions of full manuscripts of their papers in English by 9th June 2017.

The manuscripts shall be sent in DOC format (Microsoft Word) for publication in the Conference Proceedings volume. Final version of the papers should be submitted to the Conference Secretariat on-line (see Login/Submission) or by e-mail at no later than 9th June 2017.


2. Guidelines for the Preparation of the papers


Instructions.doc to prepare the full length paper and the sample lay-out Example.doc.

Paper should be named as follows:
family name of the first author_theme code_O(for orally)_paper code.doc
family name of the first author_theme code_P(for poster)_paper code.doc

(e.g. Coarna_PTS_O_P0016.doc for an oral presentation with the theme "Proficiency testing schemes"; Bratu_VTM_P_P0101.doc for a poster presentation with the theme " Validation of testing methods").

Please use the following themes code:

      Proficiency Testing Schemes
      Reference Materials and Proficiency Testing
      Validation of Testing Methods and Proficiency Testing
      Uncertainty of Measurement and Proficiency Testing
      Internal Quality Control of Analyses and Proficiency Testing
      Metrology, Traceability and Proficiency Testing
      Accreditation of Quality Management and participation at Proficiency Testing
      Development of the Analyses Methods in the Testing Laboratories


3. Guidelines for Section Chairs


Section chairs should manage their sections as follows: introduction of those that will present their papers; ensuring in collaboration with a co-chairman that the allocated time for presentations is respected; encouragement discussions on the specific section theme.


4. Guidelines for Poster Presenters



Poster presentations offer participants an unique opportunity to present their work in a format, for which there is more time for discussion and questions than is sometimes available in a Plenary lectures session. Poster submissions are welcomed in any of the areas identified in the conference themes. Poster presentations will be held in the Exhibit Area at Grand Hotel Napoca, Cluj-Napoca, Romania. 

Surface availability 

Each poster presenter is allocated its own surface: 120 cm high x 90 cm wide and a number (see the POSTERS section in the Conference final programme).


Authors may begin mounting their posters at 09:00 on Wednesday, 04th October 2017, and should be completed by 16:15, in order to be ready for the start of the poster session, that day. The posters should remain in place until tear-down on Friday, 06th October 2017, 17:30.
You will receive the required materials from the organizers.

Viewing schedule

Available later


5. Guidelines for Speakers



Oral scientific sessions, including Plenary sessions will be held in the "Ambasador: meeting room of the Grand Hotel Napoca. 

Available technology

Video-projectors with attached notebooks will be available. Using participants’ own notebook is not allowed. Save your presentation to a USB Storage Device or CD-ROM and bring it with you.

Speakers using PowerPoint presentations who have not yet handed in their presentations or updated versions on USB or CD, are kindly asked to do so at the registration desk staff by the end of 1st coffee break.


On account of the tight schedule, the conference organisers would kindly like to ask you to respect the time limit for contributions. The organisers would like to encourage the contributors to limit presentations (including discussions) to the following times:

  • Invited lecture: available later

  • Other presentation: available later

Speakers are kindly requested to inform their section chair during the coffee break about their presence.

Preparation for the PowerPoint presentation

The presentation must be provided on a Microsoft Windows – compatible system. The Macintosh – format is not supported by the available notebooks. Try to avoid overloading your presentation with unnecessary images. We only supply fonts that are included in the basic installation of Windows. Using special fonts might be displayed incorrectly.


For movies please do not forget to put on your USB Storage Device or CD-ROM your own movies in the same folder with your presentation.